The browser you are using is out of date and may not support all of the features of this website. Please update your browser to a modern browser that supports HTML5.


Withdrawing, Failing, Not Attending, and Repeating Courses

Return of Title IV Calculations (Federal Aid) are terms used interchangeably

Federal regulations require schools to determine the earned and unearned portions of federal aid as of the date the student ceased attendance. Attendance is based on the amount of time student has attended classes during each semester.

Up through the 60% point in each semester, a pro-rata schedule is used to determine the amount of Federal aid the student has earned at the time of withdrawal. After the 60% point in the semester, a student has earned 100% of the federal aid awarded.

For a student who withdraws after the 60% point-in-time, there is no unearned aid. However, a school must still determine the student’s eligibility for a post-withdrawal disbursement. Georgia Southwestern ‘GSW’ must comply with refund policies required by a state or other outside agencies. If a federal financial aid recipient of grant or loan funds withdraws (officially – 100% withdrawn or unofficially 100% failure), from a school after beginning attendance, the amount of federal aid (grant or loan) earned by the student must be determined. This is applicable if the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned or if the amount disbursed to the student is less than the amount the student earned, and he or she is eligible for a post-withdrawal disbursement of the earned aid.

Financial aid is awarded to a student under the assumption that the student will attend school for the entire semester for which the assistance is awarded. When a student withdraws, the student may no longer be eligible. That is considered an official return.

GSW has a procedure for determining whether a federal recipient began attendance. If a student earns a passing grade in one or more of his or her classes in a semester GSW presumes that the student completed the course and thus completed the semester.

If a student begins attendance, does not officially withdraw, but fails to earn a passing grade in at least one course offered over an entire semester, GSW for federal financial aid purposes must assume that the student has unofficially withdrawn. This is considered an official return. In such case, GSW may rely on the instructors’ reported last date of attendance during the specific semester. If one instructor reports that the student attended past the 60% point of the semester, then the student is not a withdrawal.

If the school has confirmation at the time of withdrawal that the student will attend a future part of term in the same payment period the student is not a withdrawal.

If a ‘Return of Title IV’ calculation is required GSW will use the institution’s reported last date of attendance when returning federal financial aid on the student’s behalf. The student who is reported as not attending class, will require a financial aid adjustment.

Repeating Classes: Students may retake a course already passed, only once (and receive Federal financial aid). Federal financial aid will not pay for any course taken more than twice.  This rule applies whether or not the student received aid during earlier enrolment in the course and regardless of the minimum grade. Since a ‘D’ is a passing grade on the academic scale, it is considered passing for federal financial aid purposes.

Return of Non-Title IV Calculation (Non-Federal) – State, Institutional, and Private Aid

Withdrawing and Not Attending Courses

Although a state, institutional, or agency refund policy will determine the charges a student will owe after withdrawing, those policies will not affect the amount of federal aid the student has earned.

The GSW Institutional Refund policy can be found here:

Where the actual tuition charge calculation results in less than the standard undergraduate rate the Hope/Zell disbursement cannot exceed the tuition. (Hope Scholarship Programs at Public Institutions Regulations). The excess calculation on tuition will be returned to Georgia Student Finance for State Programs that are tuition only.

Any excess calculation on other state, institutional, and private funds will be on all remaining institutional charges and returned to the institution, donor, and student in that order unless the specified refund policy request another order.

GSW Website Search


Email Access

To login into email, please select from the following:

GSW Email (O365)    Manage Spam Quarantine (Employees)    Old Student Email (Gmail)   Email Help


Apply to GSW

Thank you for your interest in Georgia Southwestern. What would you like to apply for?

Undergraduate Admissions    Graduate Admissions    Check Admission Status


D2L Access

To login into D2L, please select GeorgiaView or GoView option

GeorgiaView    GoView


Site Login

You can use this portal to login to the GSW website.  This will allow you to make instant edits to your pages. If you do not have an account and are a GSW Faculty/Staff member please click here.

Please be sure to logout when you are done!


CanesNet Account

Please select a password reset process:

Legacy Student Reset Process   GSW Account Reset